Solutions
Government

Digital Government Records

GRM is moving toward a seamless connection of all departments, networking resources of information, data and processes in order to reduce costs and improve productivity.

GRM will work to design Information Management Solutions department by department, service by service: Accounting, Billing, Compliance, Human Resources and Information Technology.

Our Scan-On-Request service is the optimum method for upgrading your agency’s capabilities. GRM will scan and digitally store all records within our eVaults or Online Records Centers™ as well as physically within a RecordsCenter in your area. These documents are available to manage online via eAccess at the click of a mouse. With instant access from any computer, your records are instantly available from any office or computer and you can take full advantage of our complete menu of services via our secure web portal.

 

The GRM Digital solution allows our Government clients to:

  • Maintain the privacy and security of all information
  • Improve regulatory compliance
  • Update cumbersome, independent record-keeping systems and paper files
  • Manage costs with a declining return on assets
    • Shrinking operating margins
    • Rising prices
  • Consolidate information that is scattered across disparate systems, making it possible to share vital records wherever necessary

Benefits of the GRM Digital Solution for Government

Accounting & Billing

Key Needs

GRM Benefits

Respond to inquiries quickly and accurately

Implement an efficient billing process

Manage the purchasing process and costs efficiently

Prepare reports quickly and analyze data for trends and problems

Scanning & imaging records into a single repository of information from multiple sources, indexed for quick retrieval by authorized users, provides the ability to greatly improve service and billing.

Data may be easily integrated into other systems as needed for insurance, billing, reporting, etc.

Web access can deliver forms, records & information through portals or the internet to relieve the volume of inquiries.

Reduction of print costs & maintenance of duplicate records.

Compliance

Key Needs

GRM Benefits

Reduce time in legal discovery and litigation research

Manage the cost of compliance and meeting legal needs

GRM services cost-effectively protect the confidentiality and integrity of key paper, microfiche and electronic documents and make them readily available to authorized users. Original documents are preserved, while revisions and updates are permitted to copies. Records may be additionally stored on non-rewritable optical media or CD/DVD to ensure the security of archives.

GRM solves the problem of document accountability by preserving original documents in digital format, managing document retention and destruction laws, and providing audit trails of access.

Human Resources

Key Needs

GRM Benefits

Improve:

Applicant tracking

Customer service

Reduce costs

Scanning and imaging paper and electronic files provide more efficient document access and reduce the risk of loss.

Web access to electronic files enables faster, lower cost, and more efficient service.

Archiving digital documents in the GRMOnlineRecordCenter reduces storage costs.

Workflow management ensures that document retention requirements are met.

For larger agencies, the GRMOnlineRecordCenter makes it easier to track staff credentials, renewals, etc.

 Information Technology

Key Needs

GRM Benefits

Deliver timely and accurate information in near real-time

Provide a secure flow of information, safe from disaster, loss, modification, and destruction

Control the cost of IT operations

The GRMOnlineRecordCenter can create a single repository of customer information from internal and third party sources that will co-exist with current processing systems, requiring no additional hardware or software. Controlled secure access can be given to users to ensure data privacy and security.

One web repository with a network of authorized users enables collaboration.

Documents may be delivered in original or user-friendly display formats.

The GRMOnlineRecordCenter has redundant data centers to ensure that documents are safe from disaster and available to users via the internet or a private intranet 24/7.

GRM services include intrusion detection, monitoring, encryption and physical security to protect information and comply with regulations