Digital Human Resources Records

Challenge

GRM Benefits

Collecting, updating & managing the volume of documents

The variety of media & formats is hard to integrate and use.

Paper is costly to produce, store, search, print & distribute.

Manual processes take valuable time away from recommending improvements to benefits, servicing staff, & identifying trends and problems.

Most companies do not manage and archive email appropriately.

Capturing & converting all records into a single repository with a consistent format makes them easy to access for web viewing or to export specific content to other applications.

Integrates with other databases to streamline problem-solving.

With the GRMOnlineRecordCenter it is easy to keep data current while maintaining original records.

Maintaining searchable candidate and resume data is simple with the GRMOnlineRecordCenter.

Controlling the rising costs of managing HR, benefits and compliance

With GRM Digital solutions there are no hardware, software or maintenance costs.

Electronically archiving documents and records in the GRMOnlineRecordCenter saves storage costs.

Spending less time managing documents enables HR to accomplish more with fewer resources, improving productivity and effectiveness.

Web-based document access enables staff to obtain information themselves, saving both HR and IT time, while improving employee satisfaction.

Access to electronic records lowers print & distribution costs.

Timeliness, accuracy & effectiveness of decision-making and reporting

Integrating data from multiple sources slows response, research & decisions.

Risk of not finding data hinders accuracy of reporting.

Providing access to documents through the GRMOnlineRecordCenter makes HR independent of IT, so they can get things done on their own timetable.

Minimal training is required, as employees use their current web browser for access to documents.

Having a single repository of documents enables faster access and higher productivity.

Non-revisable documents, audits & ongoing updates ensure accuracy.

The GRMOnlineRecordCenter makes it easy to collaborate, maintain and communicate current policies and benefits.

Maintaining data privacy, data security and confidentiality

Multi-level data security and user authorization protects the confidentiality of employee records.

Retention and destruction policies are easy to implement.

Data is available remotely in case of disaster, minimizing interruption.

Fewer copies of records are printed and distributed.

Managing compliance reporting

More regulations require more data sources and staff time.

Enforcement of policies and procedures for handling, retaining and destroying data & records is a major concern.

There are huge penalties for non-compliance.

With all documents and document management policies embedded in the system, it is faster to produce reports or data for legal proceedings and audits.

Monitoring staff practices for compliance is easier.

The risk of non-compliance is reduced.