Digital Legal Records

Key Needs

GRM Benefits

Improve the productivity & profitability of the firm

Save valuable space

Ensure compliance with regulatory mandates

Protect the security and confidentiality of client records

Provide greater responsiveness to clients, improve client satisfaction and loyalty

Maintain competitive advantage

Scanning & imaging paper and electronic files provides more efficient document access and eliminates billable staff members wasting time searching through email inboxes, shared network drives, and paper files to find key documents.

Archiving paper documents in GRM’s state of the art records centers frees valuable office space

By using GRM to capture, archive and access case documents, law firms have the tools to demonstrate compliance with industry and government regulations.

GRM services cost-effectively protect the confidentiality and integrity of key paper and electronic documents, and make them readily available to authorized users.

Immediate access to information allows partners and associates to be more responsive and improve client satisfaction and loyalty.

Key Needs

GRM Benefits

Effective records management – the ability to provide the required information to partners and associates for closings, hearings, trials, depositions, corporate meetings, etc., when it is needed

Flexible & immediate access to documents and case files

Scanning & imaging paper and electronic files provides more efficient document access and reduces the risk of losing critical documents.

The GRMOnlineRecordCenter enables faster access, lower cost and more efficient service. Storing documents in an electronic archive such as the GRMOnlineRecordCenter reduces storage costs, and workflow management ensures that document retention requirements are met.

Key Needs

GRM Benefits

Control costs

Support strategic initiatives to improve client service and response time

Provide disaster recovery for critical documents and records

Ensure the security and confidentiality of client records

GRM greatly reduces onsite records storage costs and facilitates search & retrieval as required. Additionally, GRM can reduce the cost to utilize data from legacy systems as programmers are not needed to create specialized applications.

GRM provides immediate access to customer documents and records, significantly reducing the time and effort for document search & retrieval, which greatly improves quality of service and client satisfaction.

The GRMOnlineRecordCenter has redundant data centers with mirrored data to ensure that documents are safe from disaster and available to users via the internet or a private intranet 24/7.

GRM services cost-effectively protect the confidentiality and integrity of key paper and electronic documents, and make them readily available to authorized users. Included is intrusion detection, monitoring, encryption and physical security to protect information and comply with regulations.

Key Needs

GRM Benefits

Regain square footage in the office lost to document storage

Reduce costs

Storing offsite in GRM’s records center or scanning documents to the GRMOnlineRecordCenter results in massive space reductions.

With GRM, there are significant operating cost reductions related to storage space, labor (time spent retrieving and re-filing records), supplies and equipment.

Key Needs

GRM Benefits

Provide financial reporting on a timely basis

Resolve billing and collections issues and disputes

Work closely with partners to increase billing and improve firm profitability

Scanning & imaging paper and electronic files provides more efficient document access and reduces the risk of losing critical documents. Having documents archived in the GRM Online Record Center facilitates faster reporting, and web access to documents enables faster, lower cost and more efficient access to financial records.

When you image documents you make them easily accessible and searchable. This allows billing and collections issues to be resolved on a timely basis.

The GRMOnlineRecordCenter enables more efficient and concurrent access to critical financial documents as well as promotes collaboration among principals within the firm, and eliminates billable staff from manually searching for documents.

Key Needs

GRM Benefits

Control the rising costs of managing HR, benefits and compliance

Manage compliance reporting: more regulation requires more data sources and staff time.

Enforce policies and procedures for handling, retaining and destroying data & records

Improve the timeliness, accuracy & effectiveness of decision-making and reporting

Spending less time managing documents enables HR to accomplish more with fewer resources, improving productivity. Web-based document access enables staff to obtain information themselves, saving both HR and IT time, while improving employee satisfaction. Access to electronic records lowers print & distribution and enables HR to have faster access to information.

With all documents and document management policies stored digitally, it is faster to produce reports or data for compliance, legal proceedings and audits.

Monitoring staff practices for compliance is easier, reducing the risk of non-compliance.

Providing access to documents through the GRMOnlineRecordCenter makes HR independent of IT, so they can get things done on their own timetable, resulting in faster access and higher productivity.