by Steve Mackes
Customer service means being available 24/7 to answer questions, execute schedules, lend IT support, and, in emergencies, provide fast, guaranteed pickups and deliveries, including Disaster Recovery Service runs. It means drivers equipped with laser scanners and portable printers, ready to give customers what they need, when they need it.
Storage vaults providing the best tape and media protection are not just secure, but also climate and environmentally controlled. Equipped with advanced fire, smoke and heat detection systems, they maintain constant temperatures between 65 and 68 degrees and relative humidity levels of 35 to 45 percent.
To protect against fire, look for an off-site facility that features either an FM200 fire suppression system with a 4-hour fire rating (best for sensitive tapes and media) or a pre- action water sprinkler system (suitable for most film and sound materials).
FM200 is a gas agent that, when activated, removes all oxygen from a room, causing a fire to be contained and smothered. Pre-action water sprinkler systems feature pipes that are water-free until heat causes the wax on a sprinkler head to melt, whereupon a condenser rushes water to the immediate area affected. These systems provide the highest standards of fire resistance protection while eliminating or significantly reducing the potential for water damage.
For secure electronic backup, it’s vital that the access system be web-based and password-protected, with the data compressed, encrypted and stored off-site in SAS70 Type II hosting centers. SAS70 Type II is a widely recognized auditing standard that includes the testing of operational effectiveness.
To facilitate accessibility, monitoring and accountability, advanced barcode tracking technology should be in place that allows descriptive information to be quickly matched with a case label and location. Containers should also have verifiable control seals to prove that the contents are intact and there has been no tampering.
HELP FROM GRM
As a leader in data protection, GRM provides information management best practices, professional expertise and unparalleled customer service. Data is protected and clients are served through offsite, fortress-like vaults, 24/7 security monitoring, FM200 fire suppression systems, advanced barcode tracking and guaranteed deliveries within 3 hours in the case of emergencies.
With GRM, your data protection and all associated tasks are executed by trained, knowledgeable personnel with data protection experience. This ensures the correct handling of materials and a quick, cost-effective response in the event of any disaster incident.
Through credible retention, GRM helps companies keep their information in compliance with government regulations (i.e. Sarbanes-Oxley, FINRA, HIPAA, FRCP) and avoid fines, penalties and sanctions (which can be significant) for non-compliance.
Complete Disaster Recovery programs are developed and implemented according to specific needs. Solutions include prompt information delivery, continuous security with intrusion detection and data encryption, accurate damage assessments, offsite hosting and long-term recovery support.
GRM also offers “live” around-the-clock customer assistance and, through eAccess, around-the-clock, remote inventory control. FREE TO EVERY GRM CUSTOMER, the eAccess interface allows you to search data, make requests, generate reports and much more from any computer with a web browser.
Additional data protection services include:
CONCLUSION
In selecting a data protection provider, consider all the factors, including price, but not just price alone. Consider convenience, responsive customer service, security, climate- controlled locations, round-the-clock accessibility, industry expertise, advanced, innovative technology and overall resources. These qualities all have value that ultimately impact an organization’s operations and bottom line. Compare. Do the math, and factor in the intangibles like relief from stress, worry and uncertainty, which come when an organization is in good hands, providing benefit beyond measure.
For very little more than what your company is already spending to handle its own data storage, you can gain all the additional advantages of engaging a reliable, quality data protection provider like GRM. Given the value gained in productivity, better use of personnel, greater information protection and overall peace of mind, this is the best and surest way to protect your data for less.
MORE ABOUT GRM
GRM Document Management is a leading provider of lifecycle records and information management solutions. The company brings proprietary innovation, blended integration and new levels of cost efficiency to document storage, data protection, digital/electronic document management and certified destruction. With over 24 years of experience, GRM has earned the trust and continued business of more than 5,000 customers—large and small, domestic and multinational—representing a wide range of industries. Clients are served from state-of-the-art, climate-controlled facilities in major U.S. markets and internationally throughout China.