Call 866.947.6932
Share |
Customer Login (eAccess)
User ID
Password
New users register here
Press Release
GRM, a leading provider of lifecycle records management solutions today announced the official launch of GRMpedia, a web-based, on demand subscription service that helps businesses identify regulatory risks and stay in compliance.
Inside GRM
Get some great inside information about our company and the world of information and records management by reading our blog.
Case Study
20,000 boxes, 20 days, 50% under budget. Learn how GRM helped one Chicago law firm organize their documents.
Records Management Tab Document Management Tab Secure Shredding Tab Data Protection Tab
 

Records Management

GRM Document & Records Management provides the most comprehensive Information and Documents/Records Management programs in the industry today.

  • GRM offers Information and Records Management to businesses from every industry.
  • GRM’s facilities are fully secure and utilize only the most state-of-the-art technology.
    GRM employs:
    • CCTV
    • FM-200 fire suppression
    • An independent HVAC system
    • Key pad entry & motion detectors
    • SAS 70 Type II and ISO 9000:2001 certification
  • Creating a chain-of-custody is essential for the security and accessibility of our clients’ records.
    GRM assures 100% accurate tracking, monitoring and delivery by employing:
    • Discrete barcode identification numbers
      • For each shelf location
      • For each storage container
      • For specific documents when requested
    • Laser scanners, monitored in real time
    • Web-based inventory control and order request applications
  • Customer Service is the most important element to the success of GRM’s Information and Records Management platform.
    GRM offers every client:
    • 24 hour live customer service 365 days a year
    • A fully trained staff of experts versed in the specific needs of various industries

Document Management

GRM’s Digital Document Management programs allow for a smooth transition to a paperless office with a focus on security and accessibility.

  • GRM supports your migration by managing the entire lifecycle of your critical documents.
    The life-cycle of your documents includes:
    • Imaging and scanning for digital conversion
    • Secure storage in both a physical and digital vault
    • Activity of a live document; archiving, retrieval, pick-up and delivery
    • Secure shredding
  • With GRM’s Scan-On-Request solution, companies can control and monitor their entire inventory of data and information, all from the desktop.
    Scan-On-Request:
    • Can reduce costs by imaging only required documents and records
    • Offers online inventory management using GRM’s eAccess and Online Record Center™
    • Guarantees immediate access to critical, offsite data
  • GRM`s Digital Document Management enables Workflow Tracking: a solution that accelerates document-centric processes in an adaptable program.
    • Workflow Tracking greatly reduces the time and expenses associated with manual processes, while accelerating critical decision-making processes by analyzing the key procedures driving a business.
  • GRM’s Smart Web Portal seamlessly integrates data with the GRM Online Records Center™, improving customer service internally and externally.
    Our Smart Web Portal gives organizations and their employees’ individualized access to documents and applications based on their job function and need for information.
    • Navigate through those systems from one web portal
    • Automatically exchange data and update back-end systems
    • Initiate workflows and business processes

Secure Shredding

GRM provides an effective and efficient retention program focusing on regulatory compliance and usage, with our Shredding Services as a cornerstone for streamlining and cost cutting your Information Management Program.

  • GRM’s Secure Shredding will cut unnecessary storage costs incurred with the implementation of a focused retention program.
    GRM will ensure that your company’s documents are shredded to your specifications, focusing on compliance and security:
    • Monitored vehicles; tracked via Digital Dispatch and manned by our uniformed security personnel
    • Total chain of custody tracking with our advanced barcode technology & receipt printing
  • For a low-cost, efficient and effective way to securely destroy your sensitive data, Offsite Shredding is a perfect solution.
    • A secure vehicle, tracked and monitored by Digital Dispatch, is sent directly to your office and only fully-trained GRM Personnel retrieve our repositories; all Document Shredding is conducted within 24-48 hours of retrieval and we provide a Certificate of Destruction for your records.
  • Digitizing a massive amount of data can increase the risk of exposure for your business’ sensitive material.
    You cannot simply discard a computer or the information contained within. GRM will destroy all forms of eWaste, including:
    • Hard Drives
    • Computer Parts
    • Credit Cards
    • Technical Data
    • Monitors
    • Keyboards
    • Obsolete Products
    • Micro-Film
    • Micro-Fiche
    • Tapes
    • Mainframes

Data Protection

GRM ensures that your critical data is always protected through off-site backup procedures and the utilization of our high security vaults and disaster recovery programs.

  • GRM’s vaults are strategically located to provide rapid Disaster Recovery services for primary business centers & major hot sites.
    GRM data vaults operate 24/7 for around-the-clock access to critical data and when combined with twenty-four hour live customer assistance and emergency deliveries to your office or hot site, we can help you recover your data quickly and with as little effort as possible.
    Our climate-controlled vaults are:
    • Fire resistant
    • Outfitted with heat & smoke detection
    • Equipped with FM-200 fire suppression system
    • Guarded by key pad entry, motion detectors & CCTV
  • GRM’s Data Restoration capabilities are designed to recover accidentally deleted emails, lost files, damaged discs and crashed hard drives.
    • GRM's full menu of Information Management Solutions offer comprehensive data restoration services for tapes, PCs, Macs, servers and data centers. Our consultants will work with your IT department to determine your needs and rapidly restore information from any system, application or database.
  • Tape Storage is a vital part of Information Management, allowing your entire system to be rebuilt in the event of a crash or disaster.
    • GRM can provide delivery of any or all your media to offices, hot spots or disaster recovery locations to allow for immediate restoration.
  • An online data backup system ensures data is safe from human error, hardware malfunction, computer virus, natural disaster and cyber terrorism.
    GRM's Online Backup service offers:
    • Security
    • Fast Recovery
    • Complete Confidentiality
    • Full Legal Compliance
    • Redundancy