Records Retention Guidelines

Take advantage of this resource to access federal and state-by-state guidelines.

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Records Retention Guidelines hero

Federal Record Retention Guidelines

fFederal document retention guidelines are governed and maintained by the National Archives and Records Administration (NARA) alongside individual federal regulatory agencies. Below are several resources that provide the most important federal records retention information.

National Archives General
Records Schedules
Baseline standards that are established to determine retention requirements for government entities, contractors, and regulated businesses

eCFR Search Tool
Private sector companies must check for specific agency mandates governing workplace safety, medical privacy, and tax filing

FAR Subpart 4.7 Contractor
Records Retention
Federal contractors and commercial partners must comply with specific timeframes

State Record Retention Guidelines

State map

Every business and state government entity retains some subset of the documents that are created in the course of doing business and implementing programs.Decisions about what to retain are often haphazard. The first step in implementing a more intelligent retention plan starts with knowing the legal requirements. Use the resources below for easy access to state-by-state retention requirements. The following records are subject to records retention laws:

  • Tax documents
  • Corporate documents
  • Financial documents
  • Insurance documents

The complexity and evolution of records retention requirements demands that dedicated state resources are assigned management of this critical function. Every state’s guidelines are maintained by the office of a State Archivist. The links below give access to each State Archivist site as well as a number of other important references for retention requirements.

As state and federal guidelines do change on occasion and complexity can impact specific scenarios, use the links below for guidance but seek out specific counsel before formalizing policy and practices.

Record Retention Guidelines in Alabama

Applies ToRecord TypeAuthority Citation
State agencies, district attorneys' offices, public colleges, and public universitiesAll applicable recordsAlabama Department of Archives and History
State officialsAdministrative records commonly created by many agenciesAlabama Department of Archives and History in conjunction with the General Schedule Records Disposition Authority
HealthcareAll applicable recordshttps://www.albme.gov/resources/licensees/medical-records/

Record Retention Guidelines in Alaska

Applies ToRecord TypeAuthority Citation
General state agenciesGeneral administrative records, regardless of their physical
format		General Administrative Records Retention and Disposition Schedule (GARRDS) #100.3
Specific state agenciesAll applicable recordsAlaska Department of Education & Early Development
Commissioner
Office staff		General administrative records, regardless of their physical
format		Commissioner General Administrative Records Retention and Disposition Schedule #200.2
Local governments including cities/boroughs, villages, districts, authorities, other
political subdivisions		Current local public records, noncurrent public records that have permanent historical value, and applicable information setsLocal Government #300.1
School districts and educational
establishments		Current local public records and noncurrent public records that have permanent historical valueSchool Districts #400.1 in conjunction with the Student Data Reporting Manual
HealthcareAll applicable recordshttps://law.justia.com/codes/alaska/title-18/chapter-20/article-1/section-18-20-085/

Record Retention Guidelines in Arizona

Applies ToRecord TypeAuthority Citation
All public bodiesAll records common across multiple levels of government, regardless of physical form or characteristicsAll General Retention Schedules
All judicial bodiesAll applicable recordsCode of Judicial Administration
HealthcareAll applicable recordshttps://www.azleg.gov/ars/12/02297.htm

Record Retention Guidelines in Arkansas

Applies ToRecord TypeAuthority Citation
All state agencies, boards, and commissionsRecords commonly found in state government, regardless of format or mediaThe Arkansas General
Records Retention Schedule, Electronic Record Guidelines
HealthcareAll applicable recordshttps://codeofarrules.arkansas.gov/Rules/Rule?levelType=section&titleID=20&chapterID=32&subChapterID=44&partID=1314&subPartID=8433&sectionID=55216

Record Retention Guidelines in California

Michael Vlahos

Different types of records. Variations based upon age. Variations by state. You have to develop a holistic plan and process.

Michael Vlahos
General Manager
Manages GRM facilities in San Francisco

Applies ToRecord TypeAuthority Citation
State agenciesState records, including those on electronic mediaState Administrative Manual (SAM) Chapter 1600
Local governmentsLocal government recordsLocal Government Records Program (Government Code section 12236)
HealthcareAll applicable recordshttps://www.law.cornell.edu/regulations/california/22-CCR-72543

Record Retention Guidelines in Colorado

Applies ToRecord TypeAuthority Citation
Colorado organizationsAll applicable recordsColorado State Archives
State agency officialsMost records which are common to most state government agencies, except higher education agenciesState Agency Records Management Manual Index, Part I – Schedules 1-7 and 9-16
Higher education officialsAll records series common to most higher education agenciesState Agency Records Management Manual Index, Part I – Schedule 8
County officialsMost records which are common to most local government agenciesCounty Records Management
Municipal officialsMost records which are common to most municipal government agenciesMunicipal Records Management
School district officialsMost records which are common to most school districtsSchool Districts Records Management Manual
Fire, water and sanitation, metropolitan, and other approved district officialsMost records which are common to most special district agenciesSpecial Districts Records Management
HealthcareAll applicable recordshttps://www.sos.state.co.us/CCR/GenerateRulePdf.do?ruleVersionId=3155

Record Retention Guidelines in Connecticut

Applies ToRecord TypeAuthority Citation
General state agenciesRecords that are common to many state agenciesState General Records Retention Schedules
Specific state agenciesRecords that are unique to the work of the specific agencyAgency Specific Records Retention Schedules
HealthcareAll applicable recordshttps://portal.ct.gov/dph?language=en_US

Record Retention Guidelines in Delaware

Applies ToRecord TypeAuthority Citation
Executive, judicial, and legislative branch agencies as well as official state boards, commissions, and task forcesAll applicable recordsState Agency General Records Retention Schedules
County and municipal government agenciesAll applicable recordsLocal Government General Records Retention Schedules
Public and charter schools and School District officesAll applicable recordsSchool District Records Retention Schedules
HealthcareAll applicable recordshttps://delcode.delaware.gov/title24/c017/sc05/

Record Retention Guidelines in Florida

When it comes to retention, having a plan and the means to execute that plan over time are both equally important.

Quilvio Munoz
General Mananger
Manages GRM facilities in Miami

Applies ToRecord TypeAuthority Citation
Government agenciesRecords documenting administrative and program functions common to several or all government agenciesGeneral Records Schedules
HealthcareAll applicable recordshttps://flrules.org/gateway/ruleNo.asp?id=64B8-10.002

Record Retention Guidelines in Georgia

Kimberlee Boyd

GRM is always anxious to help our clients design a retention plan that is not only compliant -- but is strategic.

Kimberlee Boyd
General Manager
Manages GRM facilities in Atlanta

Applies ToRecord TypeAuthority Citation
Georgia organizationsAll applicable recordsGeorgia Archives
State agencies (except the Department of Education)All applicable recordsState Government Records Retention Schedule, State Agency Specific Retention Schedules
Judicial bodiesAll applicable recordsOfficial Judicial Branch Records Retention Schedules
Local governmentAll applicable recordsLocal Government Record Retention Schedules
University systemsAll applicable recordsUniversity System of Georgia Retention Schedules
HealthcareAll applicable recordshttps://www.law.cornell.edu/regulations/georgia/Ga-Comp-R-Regs-R-511-7-1-.10

Record Retention Guidelines in Hawaii

Applies ToRecord TypeAuthority Citation
Agencies of the executive branchCommon records, such as personnel, accounting, and administrative records series used by most agenciesGeneral Records Schedule
Specific agencies of the executive branchCommon records, such as personnel, accounting, and administrative records series used by most agenciesRecords Retention Schedules for Specific Agencies of the Executive Branch
HealthcareAll applicable recordshttps://law.justia.com/codes/hawaii/title-33/chapter-622/section-622-58/

Record Retention Guidelines in Idaho

Applies ToRecord TypeAuthority Citation
Most offices and agencies of the State of
Idaho		All applicable public records commonly found in state governmentState of Idaho General Records Retention Schedule
Specific agencies of the State of IdahoAll applicable recordsAgency-Specific Records Retention Schedules
Department of Health & WelfareAll applicable recordsIdaho Department of Health & Welfare
State Board of EducationAll applicable recordsIdaho State Board of Education
HealthcareAll applicable recordshttps://codes.findlaw.com/id/title-39-health-and-safety/id-st-sect-39-1394/

Record Retention Guidelines in Illinois

Retention is sometimes an afterthought. It shouldn't be. It's a critically important component of corporate governance.

Toby Davis
General Manager
Manages GRM facilities in Chicago

Applies ToRecord TypeAuthority Citation
State agenciesAll applicable recordsRecords Management Reference Manual For Illinois State Government Agencies
HealthcareAll applicable recordshttps://www.ilga.gov/Documents/legislation/ilcs/documents/021000850K6.17.htm

Record Retention Guidelines in Indiana

Retention is sometimes an afterthought. It shouldn't be. It's a tremendously important component of corporate governance.

Toby Davis
General Manager
Manages GRM facilities in Indianapolis, Chicago

Applies ToRecord TypeAuthority Citation
Any Indiana state government agencyRecord series that are common to and may be created or received by any Indiana state government agencyThe State General Retention Schedule
State government agencies, or a specific division of an agencyRecord series unique to one state government agency, or to a specific division of that agencyAgency-Specific Retention Schedules
Any Indiana local government unit: offices at the county, municipal, or other local level, including public schools and librariesRecord series that are common to or may be created or received by any Indiana local government unitThe County/Local General Retention Schedule
All county or local offices of a certain type: all County Clerks, all public libraries, all local law enforcement agencies, and so onRecord series that are unique to all county or local offices of a certain typeCounty/Local Office Retention Schedules
Indiana Supreme and Appellate courts and related entitiesRecords of the Indiana Supreme and Appellate courts and related entities, and are published in the Indiana Rules of Court, under Administrative Rule 7Judicial Retention Schedules
HealthcareAll applicable recordshttps://www.law.cornell.edu/regulations/indiana/410-IAC-15-2.5-3

Record Retention Guidelines in Iowa

Applies ToRecord TypeAuthority Citation
State government agenciesAll information created or received in the course of conducting state businessAll Series Retention Schedules
HealthcareAll applicable recordshttps://www.legis.iowa.gov/docs/iac/rule/03-28-2018.441.79.3.pdf

Record Retention Guidelines in Kansas

Applies ToRecord TypeAuthority Citation
State agencies and county governmentsRecords commonly generated by state and local agenciesRetention Schedule Entries
District court clerksLocal and district court recordsCourt Records
HealthcareAll applicable recordshttps://www.law.cornell.edu/regulations/kansas/K-A-R-28-34-9a

Record Retention Guidelines in Kentucky

Applies ToRecord TypeAuthority Citation
Kentucky organizationsAll applicable recordsKentucky Department for Libraries and Archives
Stage agenciesRecords created, used, and maintained by state agenciesGeneral Schedule for State Agencies
Specific agenciesRecords created, used, and maintained by specific state agenciesState Government Records Retention Schedules
Public colleges and universitiesRecords created, used, and maintained by public colleges and universitiesState University Model
HealthcareAll applicable recordshttps://www.law.cornell.edu/regulations/kentucky/902-KAR-20-275

Record Retention Guidelines in Louisiana

Applies ToRecord TypeAuthority Citation
State agenciesPublic records, regardless of their physical form or characteristic, that are generated or received under law or in connection with the transaction of official business, or preserved by the agency for other legal or informational purposesLouisiana's Secretary of State
HealthcareAll applicable recordshttps://law.justia.com/codes/louisiana/revised-statutes/title-40/rs-40-2144/

Record Retention Guidelines in Maine

Applies ToRecord TypeAuthority Citation
Maine state agenciesAll records commonly created and maintained by state agencies to support administrative, personnel, and fiscal activities, regardless of their physical formatState Agency Record Schedules, State General Schedules for Records
All local governments and their agencies and offices, including municipalities, quasi-municipal organizations, offices of county government, and offices of District AttorneyRecords which any local agency may create or receive in the transaction of
official business		Local Government Record Retention Schedules, May 2024, V1
HealthcareAll applicable recordshttps://www.law.cornell.edu/regulations/maine/department-10/division-144/chapter-112

Record Retention Guidelines in Maryland

Applies ToRecord TypeAuthority Citation
State agenciesAll applicable recordsState agency records retention and disposition schedules
County agenciesAll applicable recordsCounty agency records retention and disposition schedules
Municipal agenciesAll applicable recordsMunicipal agency records retention and disposition schedules
HealthcareAll applicable recordshttps://health.maryland.gov/mbpme/pages/records.aspx

Record Retention Guidelines in Massachusetts

Dan Zaccardi

Decades of experience across industries makes GRM uniquely suited to provide guidance on formalizing retention plans and processes.

Dan Zaccardi
General Manager
Manages GRM facilities in Boston

Applies ToRecord TypeAuthority Citation
State governmentAll records of state government including those of executive departments, constitutional offices, authorities, independent agencies, and state records being managed by contracted service providersStatewide Records Retention Schedule
Municipal governmentAll records of municipal governmentMunicipal Records Retention Schedule
HealthcareAll applicable recordshttps://www.mass.gov/info-details/medical-records-obligations

Record Retention Guidelines in Michigan

Applies ToRecord TypeAuthority Citation
State governmentAll applicable recordsAgency-specific schedules (only only accessible by state employees)
Local governmentAll applicable recordsGeneral Schedules for Local Government
HealthcareAll applicable recordshttps://www.law.cornell.edu/regulations/michigan/Mich-Admin-Code-R-338-645

Record Retention Guidelines in Minnesota

Applies ToRecord TypeAuthority Citation
State agenciesAll applicable recordsFinancial General Records Retention Schedules (nos. 06-047 and 06-076); State Property Management Records Retention Schedule (no. 014-037); Human Resources General Records Retention Schedule (no. 06-137)
County agenciesAll applicable recordsGeneral Records Retention Schedule for Counties
City agenciesAll applicable recordsGeneral Records Retention Schedule for Minnesota Cities (no. 021-029)
Township agenciesAll applicable recordsGeneral Records Retention Schedule for Minnesota Townships (no. 86-111)
District courtsAll applicable recordsGeneral Records Retention Schedule for Minnesota District Courts (no. 11-079)
School districtsAll applicable recordsGeneral Records Retention Schedule for Minnesota School Districts (no. 00-43)
Minnesota Firefighters Relief Associations (MFRAs)All applicable recordsGeneral Records Retention Schedule for Minnesota Firefighters Relief Associations (no. 012-101)
HealthcareAll applicable recordshttps://www.revisor.mn.gov/statutes/cite/145.32

Record Retention Guidelines in Mississippi

Applies ToRecord TypeAuthority Citation
State agenciesAll applicable recordsMississippi Department of Archives and History's general and agency-specific schedules
County agenciesAll applicable recordsState Of Mississippi Records Retention Schedules For Counties
MunicipalitiesAll applicable recordsState Of Mississippi Records Retention Schedules For Municipalities
School districtsAll applicable recordsState Of Mississippi Records Retention Schedules For School Districts
Community and junior collegesAll applicable recordsState Of Mississippi Records Retention Schedules For Community and Junior Colleges
AirportsAll applicable recordsState Of Mississippi Records Retention Schedules For Airports
LibrariesAll applicable recordsState Of Mississippi Records Retention Schedules For Libraries
HealthcareAll applicable recordshttps://www.msbml.ms.gov/sites/default/files/Rules_Laws_Policies/30%20Miss.%20Admin.%20Code%20Pt.%202635%2C%20Ch.%2010%20Maintenance%2C%20Production%2C%20and%20Release%20of%20Medical%20Records.pdf

Record Retention Guidelines in Missouri

Applies ToRecord TypeAuthority Citation
State agenciesAll applicable recordsState Agency General Retention Schedule
Specific state agenciesAll applicable recordsAgency Records Retention Schedules
HealthcareAll applicable recordshttps://revisor.mo.gov/main/OneSection.aspx?section=334.097

Record Retention Guidelines in Montana

Applies ToRecord TypeAuthority Citation
State agenciesAll applicable recordsGeneral Records Retention Schedules
Local agenciesAll applicable recordsLocal Government Retention Schedules
HealthcareAll applicable recordshttps://www.law.cornell.edu/regulations/montana/Mont-Admin-r-37.106.402

Record Retention Guidelines in Nebraska

Applies ToRecord TypeAuthority Citation
State governmentAll applicable recordsRecords Retention and Disposition Schedules, State Government
Local governmentAll applicable recordsRecords Retention and Disposition Schedules, Local Government
HealthcareAll applicable recordshttps://law.justia.com/codes/nebraska/chapter-71/statute-71-8407/

Record Retention Guidelines in Nevada

Applies ToRecord TypeAuthority Citation
State agenciesAll applicable recordsGeneral Records Retention Schedule
Executive branchAll applicable recordsExecutive Branch Retention Schedules
Independent boards & commissionersAll applicable recordsIndependent Boards & Commissioners Retention Schedules
Elected officialsAll applicable recordsElected Officials Records Retention Schedules
Local agenciesAll applicable recordsLocal Government Records Retention Schedule
HealthcareAll applicable recordshttps://law.justia.com/codes/nevada/chapter-629/statute-629-051/

Record Retention Guidelines in New Hampshire

Applies ToRecord TypeAuthority Citation
State agenciesAll applicable recordsNew Hampshire Secretary of State, Records Management
City and town agenciesAll applicable recordsNew Hampshire City and Town Clerks Association, Retention
Probate courtsAll applicable recordsProbate Court Administrative Order 3
HealthcareAll applicable recordshttps://www.dhhs.nh.gov/sites/g/files/ehbemt476/files/inline-documents/sonh/rsa-151.pdf

Record Retention Guidelines in New Jersey

Jeff Conway

Beyond making sure you stay up-to-date on changing regulations, you also have to take unique business dynamics into account.

Jeff Conway
General Manager
Manages GRM facilities in Jersey City

Applies ToRecord TypeAuthority Citation
State agenciesAll applicable recordsState General Records Schedule
County agenciesAll applicable recordsCounty Agencies General Records Retention Schedule
Municipal agenciesAll applicable recordsMunicipal Agencies General Records Retention Schedule
Individual county, local, and educational bodiesAll applicable recordsNew Jersey Treasury, Records Retention Schedules
HealthcareAll applicable recordshttps://www.recordinglaw.com/us-laws/medical-records-retention/new-jersey-medical-records-retention-laws/

Record Retention Guidelines in New Mexico

Applies ToRecord TypeAuthority Citation
State agenciesAll applicable recordsFunctional Retention and Disposition Schedule (1.21.2 NMAC)
Municipal agenciesAll applicable recordsNew Mexico Municipal Records Retention Manual
HealthcareAll applicable recordshttps://www.srca.nm.gov/parts/title16/16.010.0017.html

Record Retention Guidelines in New York

Applies ToRecord TypeAuthority Citation
State agenciesAll applicable recordsGeneral Retention and Disposition Schedule for New York State Government
Local governmentAll applicable recordsRetention and Disposition Schedule for New York Local Government Records
Boards of electionsAll applicable recordsRetention and Disposition Schedule: Election Records for Use by New York County Boards of Elections
Judicial courtAdministrative records, court records, unit-specific recordsNYS Unified Court System Administrative Records, NYS Unified Court System Court Records by Court, NYS Unified Court System OCA Units
Legislative bodiesAll applicable recordsRetention and Disposition of Legislative Records
New York City agenciesAll applicable recordsRetention and Disposition of New York City Records
Non-government agenciesAll applicable recordsRetention and Disposition of Non-Government Records
HealthcareAll applicable recordshttps://www.law.cornell.edu/regulations/new-york/10-NYCRR-405.10

Record Retention Guidelines in North Carolina

Applies ToRecord TypeAuthority Citation
All public offices (municipal, county, state government, or
state-supported institutions of higher learning)		All applicable recordsRecords Retention and Disposition Schedule
HealthcareAll applicable recordshttps://www.law.cornell.edu/regulations/north-carolina/10A-N-C-Admin-Code-13B-3903

Record Retention Guidelines in North Dakota

Applies ToRecord TypeAuthority Citation
State governmentAll applicable recordsGeneral Records Retention Schedule
County agenciesAll applicable recordsNorth Dakota Association of Counties Records Retention and Disposal
HealthcareAll applicable recordshttps://ndlegis.gov/prod/acdata/pdf/50-01-03.pdf

Record Retention Guidelines in Ohio

Applies ToRecord TypeAuthority Citation
State agenciesAll applicable recordsOhio Department of Administrative Services (DAS) General Schedule List
County agenciesAll applicable recordsOhio County Archivists and Records Managers Association (CARMA) County Suggested Retention Schedules
Local governmentAll applicable recordsLocal Government Records Manual
Municipal bodiesAll applicable recordsOhio Historical Society's Municipality Suggested Retention Schedule
Township agenciesAll applicable recordsOhio History Connection Township Suggested Records Retention Schedule
Special taxing districtsAll applicable recordsOhio County Archivists and Records Managers Association (CARMA) Special Taxing District Retention Schedules
Educational institutionsAll applicable recordsOhio History Connection School Suggested Retention Schedule
LibrariesAll applicable recordsOhio History Connection Library Suggested Retention Schedule
HealthcareAll applicable recordshttps://www.law.cornell.edu/regulations/ohio/title-3701/chapter-3701-83

Record Retention Guidelines in Oklahoma

Applies ToRecord TypeAuthority Citation
State agenciesAll applicable recordsOklahoma State Archives' Consolidated General Records Disposition Schedule
State colleges and universitiesAll applicable recordsOklahoma State Archives' State Universities And Colleges Consolidated General Records Disposition Schedule
HealthcareAll applicable recordshttps://oklahoma.gov/ohca/policies-and-rules/xpolicy/medical-providers-fee-for-service/general-provider-policies/general-scope-and-administration/record-retention.html

Record Retention Guidelines in Oregon

Applies ToRecord TypeAuthority Citation
State agencies, boards, and commissionsAll applicable recordsSecretary Of State, Archives Division – Chapter 166, Division 300: State Agency General Records Retention Schedule
City agenciesAll applicable recordsSecretary Of State, Archives Division – Chapter 166, Division 200: City General Records Retention Schedule
County and special district agenciesAll applicable recordsSecretary Of State, Archives Division – Chapter 166, Division 150: County and Special District Records Retention Schedule
Schools, school districts, & educational service districtsAll applicable recordsSecretary Of State, Archives Division – Chapter 166, Division 400: Educational Service Districts, School Districts, and Individual School Records
Community collegesAll applicable recordsSecretary Of State, Archives Division – Chapter 166, Division 450: Community Colleges
Specific state agenciesAll applicable recordsSecretary Of State, Archives Division – State Agency Special Schedules
HealthcareAll applicable recordshttps://www.law.cornell.edu/regulations/oregon/Or-Admin-Code-SS-333-071-0430

Record Retention Guidelines in Pennsylvania

Brian Yeagley

Keeping records safe and accessible is only part of the equation. Retention over time is also critically important.

Brian Yeagley
General Manager
Manages GRM facilities in Philadelphia, Baltimore & Washington DC

Applies ToRecord TypeAuthority Citation
All Commonwealth of Pennsylvania agencies subject to The
Administrative Code of 1929, 71 P.S. §§ 51–732, agencies under the Governor's jurisdiction,
and entities that store Records at the State Records Center (SRC)		All applicable recordsThe Commonwealth of Pennsylvania General Records Retention and Disposition Schedule (210.09 Amended)
County agenciesAll applicable recordsPennsylvania Historical and Museum Commission (PHMC) County Records Manual
Municipal agenciesAll applicable recordsPennsylvania Historical and Museum Commission (PHMC) Municipal Records Manual
Full-time county and municipal health departmentsAll applicable recordsRetention Schedule for Full-Time County and Municipal Health Departments
HealthcareAll applicable recordshttps://www.pacodeandbulletin.gov/Display/pacode?file=/secure/pacode/data/028/chapter563/s563.6.html&d=reduce

Record Retention Guidelines in Rhode Island

Applies ToRecord TypeAuthority Citation
State agenciesAll applicable recordsSecretary of State General Records Retention Schedules
Specific state agenciesAll applicable recordsSecretary of State Agency Specific Retention Schedules
Municipal agenciesAll applicable recordsSecretary of State Municipal Retention Schedules
Quasi-public bodiesAll applicable recordsSecretary of State Quasi-Public Retention Schedules
HealthcareAll applicable recordshttps://rules.sos.ri.gov/Regulations/part/230-20-60-4?reg_id=9511

Record Retention Guidelines in South Carolina

Applies ToRecord TypeAuthority Citation
State agenciesAdministrative, data processing, financial records, and personnel recordsGeneral Records Retention Schedules for Administrative Records; General Records Retention Schedules for Data Processing; General Records Retention Schedules for Financial Records; General Records Retention Schedules for Personnel Records
County agenciesAll applicable recordsGeneral Records Retention Schedules for County Records
County officialsAll applicable recordsRetention Schedules for County Clerk of Court Records
Municipal agenciesAll applicable recordsGeneral Records Retention Schedules for Municipal Records
Magistrate and municipal officialsAll applicable recordsRetention Schedules for Magistrate and Municipal Court Records
Probate officialsAll applicable recordsRetention Schedules for Probate Court Records
Special purpose districtsAll applicable recordsGeneral Records Retention Schedules for Special Purpose Districts
School districtsAll applicable recordsGeneral Records Retention Schedules for School District Records
State colleges and universitiesAll applicable recordsGeneral Records Retention Schedules for State Colleges and Universities
HealthcareAll applicable recordshttps://law.justia.com/codes/south-carolina/title-44/chapter-115/section-44-115-120/

Record Retention Guidelines in South Dakota

Applies ToRecord TypeAuthority Citation
State agenciesAll applicable recordsSouth Dakota Bureau of Human Resources and Administration State Agency Records Retention Manuals
Local and municipal agencies, local schools, county and township agenciesAll applicable recordsSouth Dakota Bureau of Human Resources and Administration Political Subdivisions Records Retention Manuals
HealthcareAll applicable recordshttps://www.law.cornell.edu/regulations/south-dakota/ARSD-44-73-09-06

Record Retention Guidelines in Tennessee

Applies ToRecord TypeAuthority Citation
State agenciesAll applicable records in primary formats of electronic, microfilm, and paperSecretary of State Record Retention Standards
HealthcareAll applicable recordshttps://law.justia.com/codes/tennessee/title-68/health/chapter-11/part-3/section-68-11-305/

Record Retention Guidelines in Texas

Frank Martinez

Records retention is a critical part of document management programs. There's a degree of complexity that demands some formality.

Frank Martinez
General Manager
Manages GRM facilities in Houston, Dallas, Austin, San Antonio

Applies ToRecord TypeAuthority Citation
State agencies and public universitiesAll applicable recordsRetention Schedules for Texas State Agencies and Public Universities
Certified state agencies and universitiesAll applicable recordsCertified State Agency Records Retention Schedules
Local agenciesAll applicable recordsLocal Government Retention Schedules
HealthcareAll applicable recordshttps://www.law.cornell.edu/regulations/texas/22-Tex-Admin-Code-SS-163-2

Record Retention Guidelines in Utah

Applies ToRecord TypeAuthority Citation
Any Utah government entityAll applicable recordsUtah State Archives' General Retention Schedules
Specific agenciesAll applicable recordsUtah State Archives' Record Series and Retention Schedules By Agency Type
HealthcareAll applicable recordshttps://www.law.cornell.edu/regulations/utah/Utah-Admin-Code-R432-100-35

Record Retention Guidelines in Vermont

Applies ToRecord TypeAuthority Citation
Vermont public agenciesAll applicable recordsSecretary of State General Record Schedules
Specific agenciesAll applicable recordsSecretary of State Agency Record Schedules
HealthcareAll applicable recordshttps://law.justia.com/codes/vermont/title-18/chapter-43a/

Record Retention Guidelines in Virginia

Applies ToRecord TypeAuthority Citation
State agenciesAll applicable recordsLibrary of Virginia General Schedules for State Agencies
Specific state agenciesAll applicable recordsLibrary of Virginia Specific Schedules for State Agencies
Local agenciesAll applicable recordsLibrary of Virginia General Schedules for Localities
HealthcareAll applicable recordshttps://law.lis.virginia.gov/vacode/title54.1/chapter29/section54.1-2910.4/

Record Retention Guidelines in Washington

Applies ToRecord TypeAuthority Citation
All state agenciesAll applicable recordsState Government General Records Retention Schedule – Version 6.3
Agricultural commodity commissionsAll applicable recordsAgricultural Commodity Commissions – Version 1.0
Community and technical collegesAll applicable recordsCommunity and Technical Colleges – Version 2.2
Law enforcementAll applicable recordsLaw Enforcement – Version 8.0
Legislature and legislatorsAll applicable recordsLegislature and Legislators – Version 1.3
Public Schools (K-12)All applicable recordsPublic Schools (K-12) – Version 9.0
Specific state agenciesAll applicable recordsState Government Records Retention Schedules – Applying to Specific State Government Agencies
HealthcareAll applicable recordshttps://app.leg.wa.gov/rcw/default.aspx?cite=70.41.190

Record Retention Guidelines in West Virginia

Applies ToRecord TypeAuthority Citation
State agenciesAll applicable recordsWest Virginia Department Of Administration – Rules For Retention And Disposal Scheduling
County agenciesAll applicable recordsWest Virginia Records Management and Preservation Board – County Records Retention Schedules
HealthcareAll applicable recordshttps://www.wvlegislature.gov/bill_status/bills_text.cfm?billdoc=hb4396%20intr.htm&yr=2008&sesstype=RS&i=4396

Record Retention Guidelines in Wisconsin

Applies ToRecord TypeAuthority Citation
State agenciesAll applicable recordsWisconsin Public Records Board – Statewide General Records Schedules
County agencies All applicable recordsWisconsin Public Records Board – General Records Schedule, County and Related Records
Municipal agencies All applicable recordsWisconsin Public Records Board – General Records Schedule, Wisconsin Municipal and Related Records
School districtsAll applicable recordsWisconsin Public Records Board – General Records Schedule, Wisconsin Public School District and Related Records
Public library systemsAll applicable recordsWisconsin Public Records Board – General Records Schedule, Wisconsin's Public Libraries and Public Library Systems and Related Records
HealthcareAll applicable recordshttps://www.law.cornell.edu/regulations/wisconsin/Wis-Admin-Code-SS-DHS-92-12

Record Retention Guidelines in Wyoming

Applies ToRecord TypeAuthority Citation
State agenciesAll applicable recordsState of Wyoming – ​State Agencies – Records Retention Schedules
University of WyomingAll applicable recordsState of Wyoming – University of Wyoming – Records Retention Schedules
Local agenciesAll applicable records​Local Governments Records Retention Schedules
HealthcareAll applicable recordsLeave blank
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