Document Scanning Services
Paving the way for digital business processes.
Scanning With an Eye Toward Digital Transformation
Beyond simple scanning and auto-indexing in the conventional digital format, ICR (Intelligent Character Recognition) and OCR (Optical Character Recognition) software can be employed as part of the scanning process; effectively identifying specific content within documents, enabling further searchability and extracting unique data from these newly-scanned documents and putting it in a structured format (think a specific piece of data being placed in an xls cell).
Once this is done, that data can be pushed into workflow solutions or mined and processed by valuable analytics solutions.
Life Cycle Record Management
When you are a GRM scanning customer, we can handle all of your scanning needs. Our staff and infrastructure allow us to process massive scanning jobs efficiently as a bulk scanning partner. Or, by contrast, we scan a single folder of documents that you’ve asked us to pull from storage – delivering you exactly what you need from your collection in short order.
We’re equipped to digitize unusually-sized and large documents such as architectural drawings.
GRM's Document Scanning facilities
GRM operates fourteen scanning centers across the US in New Jersey, Chicago, Philadelphia, Baltimore, Indianapolis, Houston,
Austin, San Antonio, Washington D.C., Miami, Los Angeles, Dallas, Atlanta, Boston, and San Diego.
Secure Scanning and Digital Storage:
Ensuring Data Privacy and Business Continuity with VisualVault
Security is a paramount consideration in our scanning and storage process at GRM Information Management.Understanding the necessity of protecting both your physical and digital documents, we employ a comprehensive approach that emphasizes data privacy and protection at every phase.
Secure Handling of Physical Documents
Our scanning process leverages cutting-edge technology in line with rigorous security protocols, while our storage solutions provide a secure environment with controlled access. Whether opting to store, destruct, or retain your documents for a specific duration, we handle them with meticulous care, safeguarding their integrity and confidentiality.
eAccess is GRM Information Management’s specialized records management online service, allowing you to manage and oversee your documents stored in our facilities. With real-time access and streamlined retrieval processes, eAccess ensures that your stored items are both secure and readily accessible. This intuitive service provides more flexibility and control over your physical documents, aligning with your specific needs and requirements.
Digital Security and Integrity
We use VisualVault, GRM’s document management system, to ensure that all digital files are secure in accordance with the highest standards. This commitment to digital security facilitates more streamlined business processes, allowing you to entrust your vital digital documents to us with confidence. Our robust security practices offer peace of mind and a smooth transition into the digital age.
VisualVault allows storage of documents in almost any digital format, along with data extracted by OCR and ICR. This versatile platform securely manages both digital files and valuable extracted information under the same roof, offering seamless integration and efficient access. It’s an essential tool for maintaining digital security and integrity in your document management system.
Learn more about high volume document scanning
Get In Touch
You can reach out to us by phone at 888.907.9687, or fill out the form below