A New York State University Children Learning Center Sought Information Management Solutions in the Wake of Its Closure.


Founded in 1869, a widely respected New York medical center was the first medical school in the United States to bring teaching into the hospital and one of the first institutions in New York to serve children with special needs. A dedicated children learning center was established to help children with medical and developmental problems that included babies born prematurely, with low birth weight, or infected by HIV. The center provided a multidisciplinary team of physicians, psychologists, teachers, nurses, therapists, service coordinators, and social workers to deliver a comprehensive and progressive approach to care.


After nearly two decades, the children’s learning center is in the process of closing. In order to remain compliant with government patient record retention mandates, the center was in need of a solution that would allow them to maintain patient records, and continue to keep them readily available and have the infrastructure and processes in place to allow for release of those records to patients post closure.


GRM was identified by the medical center as being uniquely qualified to deliver the technical infrastructure and experience required to fulfill their information management and compliance needs by virtue of their Legacy Data Archive (LDA) and medical Release of Information (ROI) services.

Combined, these services allowed for the maintenance and ongoing access of patient records. GRM’s secure Legacy Data Archive service allows for the secure archiving of patient records and the Release of Information capability provides the technical and human resource infrastructure required to receive and fulfill HIPAA-compliant ROI requests on an ongoing basis.

Beyond the legal and operational benefits associated with adopting the GRM solutions, the medical center was also able to realize dramatic financial benefits by virtue of retiring their existing EMR platforms following the transfer of digital patient records.



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