Distributing, tracking and collecting signed documents from new hires made easy.
With our QuickPack solution, cut the time you spend on this process in half.
Whether you have the benefit of working with an HRIS system or not, it’s likely that you and your co-workers in Human Resources spend more time and effort collecting approved documents from new hires than you should. This basic process tends to be laborious, confusing and frustrating for both you and the new hire. With our QuickPack HR Packet solution, every step in the process is simplified, streamlined and clear. And, the time it takes to fully onboard an employee so they can get started is cut in half.
Incorporating features like automated alerts and data analysis, GRM’s QuickPack HR Packet solution simplifies and streamlines the laborious process of sending, tracking and collecting forms that require review and approval by pending new hires.
If you’re trying to carry six individual glasses, there’s a good chance that things are going to go south, fast. But if you’re transporting those six glasses in a sturdy little box, you’re probably in the clear. It’s the same scenario with documents. If they’re all collected and organized in a nice package, they’re a lot easier to manage. With QuickPack you can distribute (and collect) all documents in a tidy little package.
Downloading, printing, signing and scanning forms sent via email can be error-prone and laborious. The process is tougher than it should be and it creates an unnecessary lag between an offer being made and and the employee being cleared to start. With QuickPack, you give employees access to a simple interface where they can review and sign everything. As easy as 1, 2, 3.
Log in to the EasySign auto-updated dashboard and get a simple, clear account, on a new hire-by-new hire basis which documents have been signed and sent back – and which ones remain outstanding. Don’t worry. The auto reminder feature is taking note of those unsigned documents.
Throughout the new hire document approval process, our document analysis engine assesses status of completion and generates outbound auto-generated emails to new hires who have not yet signed and submitted all required forms.
Explore deeper insights into HR automation best practices and discover how HR tools can transform employee lifecycles, manager approval processes and eliminate human error.
Onboarding automation refers to the utilization of technology to streamline and enhance the process of integrating new hires into an organization. Features often include:
Through the use of automation software, the majority of manual HR processes can be streamlined, ranging from employee benefits administration to performance management. This not only allows HR team members to focus on strategic tasks but also elevates overall employee satisfaction and retention, thanks to improved process efficiency.
Benefits of HR process automation using HR automation tools and software include:
GRM's VisualVault epitomizes efficiency in onboarding automation. Designed to simplify and expedite the new hire experience, VisualVault encompasses all the features above, ensuring that HR teams can focus on people, not paperwork. Our platform brings clarity, consistency, and compliance to the onboarding process, setting the foundation for a successful employee journey.
While some HRIS systems claim to handle document review and approval processes, their capabilities are often limited and not purpose-built for the complexities of HR documentation. They might offer basic document storage and rudimentary workflows, but these features are often supplementary and lack the depth required for comprehensive HR document management.
GRM's VisualVault, on the other hand, is a game-changer. Our solution provides a holistic approach, from a dedicated document repository per hire to advanced automation capabilities. It features intelligent reminders, customizable forms, support for diverse document types, and sophisticated e-signature functionalities. With VisualVault, you're elevating and streamlining the entire onboarding journey.
Upon the successful submission of signed documents by the new hire, our HR Onboarding Packet Automation system automatically archives them in a secure, cloud-based repository. This ensures easy access for HR while maintaining the utmost data protection and compliance standards. Integration options with existing HRIS or document management systems are also available.
With GRM's VisualVault, flexibility meets security. You can choose to store these documents directly within VisualVault – renowned for its superior security measures and robust infrastructure. Alternatively, if you have a preferred HRIS or another archiving solution, our system seamlessly integrates, allowing you to archive the documents wherever you see fit.
In our HR Packet Automation solution, the eSign capability is designed to be legally binding, adhering to major e-signature laws such as the ESIGN Act (U.S.) and eIDAS (EU). The system captures intent, identity, and document integrity, ensuring the signature's legal validity. However, always consult legal counsel for specifics related to your jurisdiction or use case.
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