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Company Blog

Employee Onboarding: An Opportunity to Go Paperless

June 11, 2018

Paperless Employee Onboarding - simplifying the HR employee hiring processNo matter what industry you’re in or how experienced your team is, onboarding new employees and getting them up to speed on the ins and outs of your company can be a challenge. It can be even more challenging if you’re still relying on a completely paper system and manual processes.

If your current HCM, HRIS or ATS system supports digital employee onboarding, there are plenty of reasons to embrace it. And, there are enterprise content management systems (ECM) that complement even the best HRIS, providing additional capabilities that make it even better.

 

The benefits of digital employee onboarding.

There are myriad benefits to transitioning your onboarding to a paperless and automated process. While it may seem necessary to maintain hard copies of some forms and documents, most new-hire paperwork can be digital. And there’s a lot of it, including employment agreements, financial and tax forms, corporate policies, payroll forms, health records and more.

By transitioning to paperless employee onboarding, you can:

  • Simplify document-intensive and manual onboarding processes
  • Centralize new hire and applicant files and content
  • Easily connect stakeholders with relevant content
  • Minimize data errors
  • Stay compliant
  • Increase productivity and employee experience

And, it’s not just forms — training documents and modules that are part of your company’s onboarding process are also easily digitized and automated.

 

Digital employee onboarding and training.

Training a new employee takes time. Unfortunately, it may be time that your management team doesn’t have. Online training modules and automated processes that move the new hire through the system can be invaluable in providing an overview of the company and its policies, as well as anything else it’s important for that employee to know when they join your organization. Employees can be required to sign off on each training module or step before proceeding to the next phase. This can be helpful for compliance purposes.

 

Are you ready to take your employee onboarding digital?

Perhaps your current HRIS allows for some level of digital onboarding. That’s a start, but to reap the full benefits of digitization, you may need the support of a more robust platform. The right enterprise content management system will complement your existing HRIS, integrating seamlessly with it and providing additional digital capabilities to help you transform your employee onboarding process.

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