Top 3 Advantages of Using a Digital ECM
If you’re on the fence about transitioning your organization to a fully digital records management system, consider the following benefits of using an online ECM – enterprise content management system:
- Increased Productivity – Are your employees spending a significant amount of time manually completing routine tasks? It may not seem like much on an individual basis, but tally it up among your entire workforce and you’ll likely find an area that’s ripe for improvement. A strong ECM (enterprise content management system) can help you speed up business processes. Customizable workflow automations save time and reduce the amount of errors caused by manual processes – especially manual data entry. And, intelligent form technology like GRM’s iForms offers a virtual assist by using contextual information to auto populate form fields so employees don’t have to key in every detail. iForms technology is even available offline.
- Improved Access – Gone are the days when you had to wait an extended period of time to retrieve documents or information. Thanks to smartphones, tablets and laptops, we all have a wealth of information at our fingertips. An online ECM like GRM’s provides 24/7 access to your data – anywhere you can get online. And, end-to-end encryption and permission-based access protect your organization’s records even better than physical documents and manual processes.
- Enhanced Compliance – Keeping track of the myriad local, state, federal and international regulations governing records management can be challenging. An ECM helps ensure that each document is handled appropriately at every stage, maintained for the required amount of time, and destroyed according to specific required regulations.
These are just a few key advantages of going digital. Of course, we understand that you may be required to maintain certain physical records. But where the opportunity exists to transition to digital information management, now is the time to make the change.