Document Shredding Services Near Me
Paper shredding and secure data destruction.
Paper Shredding and Secure Data Destruction
Let GRM handle all of your document shredding services and data destruction needs. GRM’s document shredding services are available throughout 15 regions in the U.S. Our facilities are located in Atlanta, Austin, Baltimore, Boston, Chicago, Dallas, Houston, Indianapolis, Los Angeles, Miami, New Jersey, New York City, Philadelphia, San Diego, San Francisco, and Washington, D.C.
Our certified document shredding and records destruction services also include free pickup and transport to secure records storage and destruction facilities.
Watch Overview of Grm’s Record Storage and Shredding Services
As a leader in information management, GRM recognizes that secure and responsible destruction is an important part of the overall data lifecycle management.
Document Shredding & Data Destruction Services
GRM’s Paper Shredding and Data Destruction Services have a fast-turnaround and are SOC 2 and NAID certified.
- Requests for paper shredding can be made through our online customer portal; eAccess.
- We typically execute document destruction within 48 hours of a pick-up or a document shredding request.
- Securely dispose of your hardware like PCs, laptops, servers, switches, printers, and backup battery packs.
- Purge digital information from a range of devices such as hard drives, data tapes, CDs, microfilm, USB, access cards, credit cards and more.
At the completion of the destruction process, we’ll provide a certificate of destruction for your records, so you’re prepared for any future compliance audits.
One Time Vs. Regularly Scheduled Shredding
If you have a single instance where you require destruction of documents or data, just contact us and we’ll execute an efficient transfer of materials, execute the job while maintaining the strictest security protocols and then provide you with a certificate of destruction.
However, if you require the shredding of paper or other data assets on a consistent basis, GRM can deliver a locked document destruction bin where your team can deposit materials throughout the week or throughout the month. A GRM rep will pick up the full bin and replace with an empty bin on an agreed-upon schedule.
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Check Documents Before Requesting Shredding Services
Certain types of documents may have strict retention requirements. And there may be serious legal consequences for not following retention policies and destroying the information prior to a required retention date. In consultation with our document management experts, we can help you make a determination and develop the best path forward.
If it is determined that destruction is an acceptable path, then we proceed. But, if it’s determined that it’s premature to destroy the documents and/or data, GRM can extend one of two options.
- We can store the physical documents in our secure, state of the art storage facilities
- We can scan the documents and house the newly-digital files in our secure, cloud-based content services platform
COMPLIANCE & REGULATORY REQUIREMENTS FOR SECURE DOCUMENT DESTRUCTION
Businesses across industries are legally required to properly dispose of sensitive information. Failure to comply with data destruction regulations can result in significant fines, legal exposure, and reputational damage. Professional document shredding services help ensure your organization remains compliant with all applicable laws and industry standards.
HIPAA Compliance (Healthcare & Medical Records)
Organizations handling protected health information (PHI) must comply with the Health Insurance Portability and Accountability Act (HIPAA), which mandates the secure destruction of patient records. Improper disposal of medical documents can lead to severe penalties and data breaches.
Secure shredding ensures that all healthcare records are permanently destroyed in accordance with HIPAA requirements, reducing risk and protecting patient privacy.
FACTA Compliance (Consumer Financial Information)
The Fair and Accurate Credit Transactions Act (FACTA) requires businesses to take appropriate measures to destroy sensitive consumer information, particularly data that could be used for identity theft.
Professional shredding services ensure full compliance by securely destroying documents such as credit reports, account information, and customer financial data—helping protect both your business and your customers.
GLBA Compliance (Financial Institutions)
The Gramm-Leach-Bliley Act (GLBA) requires financial institutions to safeguard sensitive customer information and properly dispose of it when no longer needed.
Secure shredding services help banks, lenders, and financial organizations meet GLBA requirements by ensuring confidential data is destroyed beyond recovery, reducing the risk of unauthorized access.
SOX Compliance (Corporate Governance & Record Management)
The Sarbanes-Oxley Act (SOX) enforces strict requirements around financial recordkeeping and document destruction for publicly traded companies.
Improper handling or premature destruction of documents can lead to serious legal consequences. A structured shredding process ensures that records are destroyed only when appropriate and in compliance with SOX regulations.
State Privacy Laws (CCPA & Beyond)
State-level regulations such as the California Consumer Privacy Act (CCPA) and other emerging privacy laws require businesses to properly manage and dispose of personal data.
Secure shredding helps organizations stay compliant by ensuring that personal information is destroyed safely, minimizing the risk of data breaches and regulatory violations.
HOW DOCUMENT SHREDDING WORKS
Getting started with secure document shredding is easy. Here’s how the process works from start to finish:
Request a Quote or Schedule a Pickup
Start by requesting a document storage quote based on your volume and service needs. Whether you need a one-time purge or ongoing scheduled shredding, flexible options are available to fit your business.
Secure Locked Bins Delivered to Your Location
You’ll receive secure, locked collection containers to safely store documents before destruction. These bins are designed to prevent unauthorized access and keep your sensitive information protected at all times.
Certified Team Collects Your Materials
A trained, background-checked team securely collects your documents according to a scheduled pickup or service request. Every step follows strict chain-of-custody procedures to ensure compliance and accountability.
Destruction at a Secure Facility
Your documents are transported to a highly secure shredding facility where they are destroyed using industrial-grade equipment. The process ensures that all materials are completely and irreversibly destroyed.
Certificate of Destruction Issued
After shredding is complete, you’ll receive a Certificate of Destruction as official proof that your documents were securely destroyed in compliance with industry and regulatory standards.
FREQUENTLY ASKED QUESTIONS
How much does document shredding cost?
The cost of document shredding depends on several factors, including the volume of documents, service type (one-time vs. recurring), and whether you choose on-site or off-site shredding. Many providers charge by the pound, per container, or by service frequency. For businesses, scheduled shredding services are often more cost-effective than one-time purges. The best way to get accurate pricing is to request a customized quote based on your specific needs.
What is NAID AAA certification?
NAID AAA certification is the highest industry standard for secure document destruction. It ensures that a shredding provider follows strict protocols for handling, transporting, and destroying sensitive information. Certified providers undergo regular audits and background checks on employees, giving businesses confidence that their confidential data is handled securely and in compliance with privacy regulations.
Is on-site shredding better than off-site shredding?
Both options are secure, but they serve different needs.
On-site shredding is performed at your location, allowing you to witness the destruction of documents in real time—ideal for businesses that require maximum transparency.
Off-site shredding involves securely transporting documents to a shredding facility, which is often more cost-effective for large volumes.
The best choice depends on your security requirements, budget, and volume of documents.
What documents should I shred?
You should shred any documents that contain sensitive, confidential, or personally identifiable information. This includes:
- Financial records and bank statements
- Employee and payroll information
- Customer data and contact details
- Medical records
- Legal documents and contracts
- Old tax documents
- Any paperwork with account numbers, Social Security numbers, or signatures
When in doubt, it’s safer to shred than to risk a data breach.
How do I know my documents were actually destroyed?
Reputable shredding providers issue a Certificate of Destruction after every service. This document verifies that your materials were securely destroyed in accordance with industry standards. For on-site shredding, you can also watch the process happen in real time, providing an extra layer of assurance.
Is shredding HIPAA compliant?
Yes, professional document shredding services can be fully HIPAA compliant when handled by a certified provider. This is especially important for healthcare organizations and any business handling protected health information (PHI). NAID AAA-certified companies follow strict procedures to ensure compliance with HIPAA and other data protection regulations.
How long does document shredding take?
Shredding time depends on the volume of documents and the type of service. On-site shredding jobs can often be completed in a single visit, sometimes within minutes for smaller loads or a few hours for larger purges. Off-site shredding may take slightly longer due to transportation and processing, but is still typically completed quickly and efficiently.
CONTACT SALES
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